Track inventory, customer requests, field work, contracts, and profit by machine, without replacing the hardware you already use.
Payment method required. No charge today. Cancel before day 14 to avoid billing.
Inside the real product
Choose the workflow you want to inspect
Vending business dashboard
Start with the machines and locations that need attention instead of rebuilding the day from processor portals, texts, and spreadsheets.
One vending operation, three focused experiences
Owners need the full business picture. Operators need clear work in the field. Customers need a fast answer at the machine. VendPatch connects all three without showing everyone the same complicated screen.
Owner and manager workspace
Run locations, machines, contracts, employees, payroll, income, expenses, host payouts, and reports from one company view.
Operator and field workspace
Turn service tickets and low stock into routes with machine details, access notes, product counts, cash collection, and completion evidence attached.
Customer-facing support
Customers scan one QR code to report an issue, request a refund or product, add optional evidence, and follow the response through a private status link.
Simple vending machine setup
Add its name, location, and basic layout. VendPatch creates the machine workspace, QR support page, inventory structure, and readiness checklist without forcing you through a long setup project.
The machine is the thread
Scan and identify
A customer scans the sticker and chooses an issue, refund, product request, or feedback. VendPatch attaches the request to the machine automatically.
Built for mixed vending fleets
Start with the records each machine can provide. VendPatch brings cash collections, card-reader sales, and product purchases into one operating view.
One result: compare sales, stock, and performance by machine and location.
See the mixed-fleet workflowRiverbend Vending
Mixed fleet · Tuesday sync
Bring records in the way you have them
Manual count
Lobby Snack 01
32 selections counted
Card-reader CSV
Tower Drinks 02
1,248 sales rows matched
Purchase receipt
Warehouse intake
6 cases · 144 units
One operating record
cash + imported
sellable units
machine-linked
same workspace
No rip-and-replace required
Add better data sources as the route grows without rebuilding the operation.
Inspect first. Commit second.
Explore sample workflows without creating an account.
02Inspect the current data and access-control boundary.
03Review trial, machine limits, and cancellation before checkout.
04See the channel, coverage, targets, and current limitations.
Straightforward pricing
Every current core workflow is included. Choose the active-machine capacity that fits now, then move up without rebuilding your records.
14 days
Free trial
Unlimited
Team members
$0
Setup fee
01
Owner-led route
$29/ month
1–10 machines
For a first route that needs stronger habits than a spreadsheet can provide.
Start 14-day trial02
Built for growing teamsGrowing route team
$79/ month
11–50 machines
For teams coordinating service, stock, routes, contracts, and financial records.
Start 14-day trial03
Established operation
$179/ month
51–150 machines
For a larger field operation that needs capacity without changing systems.
Start 14-day trialCore workflows are included on every plan.
Only active field machines count toward the limit. Prices are monthly in USD. Stripe confirms a payment method at signup; billing starts after 14 days unless you cancel first.
Review pricing detailsVending business guides and tools
Use practical guides, calculators, worksheets, and operating playbooks for finding locations, choosing machines, pricing products, planning restocks, serving customers, and calculating profit.
Browse all operator notesThe starting point
A–Z
Free operator field guide
Go from finding a viable location to pricing products, signing terms, launching the machine, running the route, and knowing when the numbers support expansion.
Vending software questions
Get direct answers, then explore the working software with sample data and no account.
Vending machine management software gives an operator one place to organize machines, locations, products, inventory, routes, service requests, contracts, and financial records. VendPatch connects those records so a customer issue, field visit, stock change, expense, and machine result do not live in separate tools.
VendPatch is designed for independent vending machine operators and growing route teams that need more structure than spreadsheets but do not want their whole operation tied to one hardware provider.
No. You can begin with manual cash and stock records, then import supported card-reader sales files when they are available. VendPatch is designed for mixed fleets, including machines without live telemetry. Direct telemetry connections are not included in the current early-access release.
Yes. Each machine can have a customer-facing QR page for service issues, refund requests, product requests, and feedback. The request stays connected to that machine and includes a private status link for the customer.
VendPatch records what you purchase by case and converts it into sellable individual units when you receive stock. Products can then move from warehouse inventory to a route and machine, with unit cost, counts, restocking work, and inventory adjustments kept together.
Yes. VendPatch can organize recorded cash, coin, and imported card sales alongside product cost, processor fees, refunds, service expenses, and host payouts. Reports show the available revenue, gross margin, and net contribution by machine, location, and reporting period; they depend on the records you enter or import.
VendPatch is available in early access. You can explore a sample route without an account or create a private workspace for a 14-day trial. A payment method is required during trial signup, and the selected monthly plan begins after 14 days unless you cancel first.
See VendPatch before you subscribe
Open the working sample workspace and inspect how machines, QR support, routes, inventory, contracts, employees, and finance connect.
Demo opens instantly. No account or payment details needed.
North Tower · Tuesday route
VendPatch is in early access. Native host-agreement signing, Stripe subscription checkout, and branded transactional email are available; direct hardware telemetry is not yet connected. Review current availability →